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Energy Office
41 Estate Mars Hill
Frederiksted, VI, 00840
Telephone 340.713.8436
Fax 340.772.0063


St. Thomas Office
Cyril E. King Airport Terminal
Telephone 774-3320
Fax 714-9531
 


 
 

ONE VACANT POSITION

 

                                    ADMINISTRATIVE SPECIALIST
                        CLASSIFICATION: Exempt
                          SALARY RANGE:  $50,000


 

SUMMARY:  This is staff work in coordinating office services such as budgetary requests, records control, manuals, policies, procedures and simplification of reporting procedures.

An employee in this class is responsible for oversight of assigned staff, facilitating management by attending to a variety of administrative and programmatic details, necessary to ensure a smooth work flow.  Work requires the use of considerable initiative and judgment.  Direction is received from a higher level officer who reviews work through conferences, written reports and results achieved.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but not limited to the following:
1) Supervises the work of subordinate personnel, assigns and reviews work for accuracy and completeness.

2) Serves as an integral member of the office management team to provide substantive technical administrative advice in decision affecting activities supporting program efforts.

3) Identifies, analyzes and develops administrative policies and procedures for effective administrative operation.  Reviews assigned staff work plans and schedules, and interprets regulations and policies.

4) Studies departmental operational methods and makes recommendations in order to improve work-flow; simplify reporting procedures or implement cost reduction.

5) Conducts studies and collects information on administrative problems, analyzes findings; makes reports of practical solutions.

6) Collects, analyzes and compares data and trends; prepares reports including observations, conclusions, and recommendations.

7) Reviews and answers correspondence relating to agency operations.

8) Coordinates collection and preparation of operating reports such as time and attendance records, budgetary expenditures and other statistical data.  Compiles data for and prepares periodic and special reports.

9) Manages assigned programs through the implementation and completion stages

10) Performs other related duties as required.

 

FACTOR 1– KNOWLEDGE REQUIRED

 

Knowledge of the principles, and practices of public administration/business administration.

Knowledge of modern office procedures, practices, and equipment.

Knowledge of research techniques and report writing.

Knowledge of the principles of supervision, and the ability to supervise the work of others.

Knowledge of the principles of accounting, personnel and business administration, purchasing, and budget preparation.

Ability to exercise resourcefulness in meeting new problems.

Ability to prepare accurate, clear, complete, and concise reports.

Ability to analyze, interpret, and report research findings.

Ability to initiate and install administrative procedures and evaluate their effectiveness.

Ability to interpret properly and to make decisions in accordance with laws, regulations, and policies.

FACTOR 2 – SUPERVISORY CONTROLS

The employee in this position works under the supervision of a higher level officer, who assigns duties, describes scope of goals and objectives and furnishes guidelines only on critical issues.  Work is reviewed through conferences, reports and achievements of objectives.

FACTOR 3 – GUIDELINES

Guidelines are usually federally mandated, as well as compliance with local rules and regulations, engineering principles, and approved annual plan.  Employee interprets and adapts guides for particular situations and uses initiative and resourcefulness gained from experience to apply and arrive at appropriate decisions.

FACTOR 4 – COMPLEXITY

This position involves responsibility for managing administrative and programmatic functions including budgetary requests, records control and other general services.  Decisions involve consideration of which approaches, techniques and methods to employ and to what extent they need to be adapted or modified to meet the needs of the task.

 

FACTOR 5 – SCOPE AND EFFECT

The purpose of this position is to facilitate management by attending to a variety of administrative and programmatic details, necessary to ensure a smooth work-flow.  These administrative and programmatic functions have significant impact on achieving the goals and objectives of the agency.

FACTOR 6 – PERSONAL CONTACTS

Contacts are made co-workers, employees from other government agencies, managerial personnel.  Contact is initiated via office visits, telephone, facsimile, and/or meetings, conferences, workshops, and written correspondence.

FACTOR 7 – PURPOSE OF CONTACTS

Employee acts as a liaison for the VIEO to advise and provide assistance relevant to improvement in administrative matters, resolutions of problems and other changes.

FACTOR 8 – PHYSICAL DEMANDS

Work is conducted in-house and in the field.  Work is sedentary in nature, requiring occasional standing, bending, but no unusual physical demands. 

FACTOR 9 – WORK ENVIRONMENT

Work is performed in an office setting.  Work in said area is not hazardous to an employee’s health or safety

MINIMUM QUALIFICATIONS

Graduation from a four-year college or university with major course work in political science, public or business administration, or a related field, plus four years managerial experience dealing with personnel, procedures and budgetary matters

OR
Considerable experience in public or business administration, personnel; budgetary or procurement, (at least eight (8) years) which includes at least one year experience as an Administrative Officer III or a related capacity;

AND
Considerable knowledge in the banking industry.

Computer literacy required.

 

 

When positions are open Persons interested should forward a letter of introduction and resume to:

Virgin Islands Energy Office
No. 4101 Mars Hill, Frederiksted
St. Croix, V.I. 00840
(340) 713-4836 Ext. 2248
ATTN: Trudy E. Green
Energy Administrator

 

 

 

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